This Privacy Policy explains how the Portal Nautical Portugal collects, uses, shares, and protects personal data when you browse the website, submit contact requests, or request the delivery of catalogue results by email.

Scope and context

This policy applies to personal data processed through the public Portal Nautical Portugal website, including its pages, forms, and associated operational services.

This policy complements, but does not replace, any privacy information that may be provided separately by a specific institution when it processes data within its own systems, collections, or follow-up communications.

Data collected through the website

Depending on how you use the platform, we may collect the following categories of data:

• identification and contact data submitted directly by you, such as name, email address, optional phone number, selected service, and message content;
• data related to catalogue export requests, including filters or search criteria associated with the file you request to receive by email;
• technical and usage information generated during access to the website, such as IP address, browser type, device information, approximate diagnostics, date and time, pages visited, and referral data;
• information on consent, language, and preferences related to website usage and form submissions.

How we use the data

We use personal data to operate the website, respond to contact requests, provide requested catalogue exports, maintain platform security, diagnose incidents, and improve the service.

Specifically, data may be used to:

• respond to messages submitted through the platform and forward them to Fórum Oceano, the entity that coordinates and manages the Network of Nautical Stations of Portugal, or to the Coordinating Entity of the Nautical Station;
• deliver requested outputs, such as catalogue export files sent by email;
• measure website usage, performance, and reliability;
• detect misuse, protect the platform, and maintain operational records.

Sharing with consortium entities

Personal data may be shared within the Network of Nautical Stations of Portugal whenever necessary to respond to your request, provide a service, send requested materials, or manage the platform.

Shared data is limited to what is relevant for the specific purpose, such as contact details, message content, service context, or export request information.

Third-party providers and infrastructure

The platform also relies on specialized service providers to host, operate, and analyze the website.

• Google Analytics may process analytical identifiers and usage information to help us understand traffic and improve the website;
• Vercel may process technical request and hosting data to deliver the frontend application;
• AWS (Amazon Web Services) may process infrastructure data used to host or support backend services and technical operations;
• Datadog may process technical logs and diagnostics required to monitor reliability, investigate incidents, and support platform security.

These providers process data under their own terms of service and privacy commitments, and only to the extent necessary to deliver services to the platform.

Cookies and analytics

The platform uses cookies and comparable technologies necessary for website functionality, language preferences, aggregated analytics, and service reliability.

Google Analytics may place cookies or process identifiers to help us understand how visitors use the website, which pages are most visited, and how the platform can be improved.

You can control or restrict cookies through your browser settings. Disabling some cookies may affect the functionality of parts of the website.

Data retention and security

Personal data is retained only for the period necessary to fulfill the relevant request, maintain appropriate operational records, comply with applicable obligations, and protect the platform.

Retention periods may vary depending on the type of interaction, the partner institution involved, and the technical records required for security, diagnostic, or audit purposes.

We apply reasonable technical and organizational measures to reduce the risk of loss, misuse, unauthorized access, or disclosure. No internet-based service can guarantee absolute security.

Your rights

Depending on applicable law and the context of processing, you may have rights relating to access, rectification, erasure, restriction, objection, or portability of your personal data.

Where your request relates to a specific Nautical Station, the respective Coordinating Entity may process part of the data or request, within the scope of its assigned responsibilities.

In the absence of a dedicated privacy contact on this website, requests should be initiated through the contact channels available on the platform or with the relevant institution, where applicable.

Policy updates

We may update this Privacy Policy whenever there are changes to the platform, its partners, data flows, or applicable legal obligations.

Whenever updates occur, the “last updated” date on this page will be revised. Material changes should be assessed in light of the version in force at the time of your interaction with the platform.

Privacy Policy updated on April 21, 2026.